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Enables High Schools and Colleges in Eleven Midwest States To Go Paperless
Los Angeles, CA, June 19th, 2006: Docufide, Inc. today was awarded a contract for what will be the largest and most comprehensive electronic transcript contract in the nation covering 25% of the country’s high school and college students. The services will be available to over 3 million enrolled high school students, 4 million enrolled college students and millions of alumni throughout the Midwestern Higher Education Compact (MHEC) region. MHEC member states are Illinois, Indiana, Iowa, Kansas, Michigan, Minnesota, Missouri, Nebraska, North Dakota, Ohio and Wisconsin. High school students, enrolled college students and alumni throughout the region will be able to order and have their official transcripts delivered online to any participating MHEC high school or college. They will also be able to deliver transcripts to other destinations nationwide, electronically or on paper.
This far reaching initiative is being spearheaded by MHEC’s Student Access Advisory Committee (SAAC), a team of representatives from the MHEC states focused on improving student’s access to college. The initial goal of the MHEC Electronic Transcript Initiative (ETI) is to take advantage of the significant efficiencies and cost reductions associated with electronic transcripts. Numerous derivate benefits will also arise from having student records online and available in a standardized digital format.
Working in collaboration with each state’s Higher Education Executive Office and Department of Education, this initiative allows all public and private secondary and postsecondary institutions to have the ability to implement and utilize the service over the three year term of the contract. “Our SAAC focus is clearly on maximizing student’s access to college with which this initiative aligns perfectly. In addition to improving a historically error prone college admissions task, this initiative can save money for Midwest schools annually and reduce paper processing costs,” stated Larry Isaak, president of MHEC.
A national need and an opportunity
The announcement comes at an important time for American schools. While schools struggle with budget shortfalls, overburdened counselors and administrators spend precious staff time processing transcripts. According to a National Center for Education Statistics study it costs nearly $7.00 in labor and materials to send and over $9.00 to receive every high school transcript. The cost to fully process a college transcript is even higher.
The need for a much better answer is more compelling than ever. Students are applying to more colleges than ever before as well as attending college courses before they graduate. Additionally, enrollments in high schools and colleges are expected to increase until at least 2010, while the educational budget crisis isn’t likely to improve anytime soon. “University of Minnesota Twin Cities strongly supports the electronic submission of transcripts from secondary schools. We feel that both students and educators can benefit from electronic submission: Students can easily request transcripts and follow-up on their delivery, high school counselors and registrars can easily send and track information, and our staff members can more quickly receive and process transcripts”, stated George Hudachek, Senior Associate Director of Admissions – University of Minnesota.
Technology solutions can help relieve the strain and provide the data for better informed decision making. According to John Reese, Docufide’s CEO, “Everyone sees the benefits in electronic transcripts. The hard task, which we uniquely address, is being able to connect all high schools to all colleges, independent of the student information systems they use, without requiring changes to the existing systems. We feel we’re in the right place at the right time with the right solution – for Midwest states, as well as for students and educators nationwide.”
Schools already up and running
Docufide’s Secure Transcript service is already operational in hundreds of schools in Indiana, one of MHEC’s (11) eleven member states, through a separate initiative launched in October 2005. Over two-thirds of Indiana schools are now utilizing the service, made possible through Docufide’s uniquely non-invasive, patent pending technology that requires less than an hour per school for implementation. The system requires no complicated technical integration, nor does it impose any standard the school’s technology does not already support.
“Docufide has been highly responsive and effective in addressing the planning, rollout and ongoing support and enhancements to Indiana’s e-Transcript Initiative. We believe, from our experience with Docufide, that their technology, services, and staff combine to deliver the best available solutions to suit the needs of all participants, making them an ideal choice for delivering a region-wide electronic transcript exchange,” said Commissioner Stanley G. Jones, Indiana Commission for Higher Education and former MHEC Commissioner.
“It took us approximately 15 minutes to download and install the software, and after a 45 minute training session, we were done implementing and ready to use the service. The installation, training and implementation processes were extremely simple and straight-forward. The entire procedure truly was as easy as Docufide advertised,” said Meredith Bovin, IT Coordinator for Carmel High School, Carmel, IN. On the receiving end, Michael Donahue, Director of Admissions at Indiana University-Purdue University Indianapolis, reports that “In less than five minutes we registered IUPUI for the service, and have already received transcripts electronically from Indiana schools as well as from out-state schools on Docufide’s Secure Transcript. This couldn’t have been easier. It’s going to revolutionize how high schools and colleges do business.”
As Reese explains, “Overburdened schools need solutions that are time-tested and highly cost-effective. Administrators need a system that installs quickly and is easy to use. We’ve learned a great deal installing Secure Transcript throughout Indiana as well as in 17 other states; delivering transcripts to over 1,700 colleges nationwide. We’re looking forward to applying that knowledge as we roll out the MHEC ETI”.
An ongoing partnership
Reese attributes Docufide’s state-level success to strong partnerships: “Our ability to bring Indiana’s e-Transcript system live in less than two months and MHEC’s (11) eleven states live in a similar timeframe is a testament to the core functionality of our service, the hard work of our staff, and great cooperation and support from our customers.”
The Midwestern Higher Education Compact (MHEC-pronounced meck) member states are: Illinois, Indiana, Iowa, Kansas, Michigan, Minnesota, Missouri, Nebraska, North Dakota, Ohio and Wisconsin. MHEC sponsors a variety of programs to reduce costs, to increase student access to college, and inform policymaking through targeted and timely research and analysis. The Compact is statutorily created and governed by a board comprising five commissioners from each member state. Commissioners include legislators, governor’s representatives and higher education leaders. MHEC is located in Minneapolis, Minnesota, and is directed by President Larry Isaak. For more information about the Compact, please visit www.mhec.org or call 612.626.8288.
About Docufide, Inc.
Docufide is the leading provider of Educational Records Management services. Its flagship service, Secure Transcript, manages the ordering, processing, and secure delivery of student transcripts for secondary and postsecondary institutions nationwide. Secure Transcript saves schools money, frees up staff time, and improves student satisfaction. Docufide, Inc. is headquartered in Los Angeles, California, with representatives throughout the United States. For more information please visit www.docufide.com or call 310.309.3722.