Still relying on paper records and manual processing of records requests? Concerned about the security of your records storage? K-12 schools and districts across Virginia rely on Parchment to eliminate inefficiencies, secure student records, and streamline records management with Parchment’s suite of solutions:
Records scanning and digitization • Online records storage • Records processing and credential management
The Virginia Department of Education trusts Parchment to provide electronic records and credentials for current students of public schools, streamlining the request process for staff and students alike. School systems also use Parchment for processing alumni and third party records requests, as well as records transfers to other K-12 school systems.
Still digging through microfiche or sifting through stacks of paper? Parchment converts any format into secure, digital files, making records easier to access, manage, and protect—while eliminating the risk of loss or damage from catastrophic events.
Securely manage and access K-12 current student, alumni and staff records online with Parchment K-12 Cumulative Folders and K-12 Document Management, reducing storage costs and administrative tasks while protecting data from loss and privacy breaches.
Check out our recent webinar with Teshawna Threat, Records Management Analyst for the Library of Virginia, about secure online records management.
Whether sending to an out-of-state K-12 school system, higher education institution, or future employer, Parchment helps staff ensure student records get where they need to be– safely and securely. We embed industry leading controls and policies at every point in the Parchment ecosystem:
Manually searching for records can be a frustrating, time-consuming process, especially if documents aren’t well organized or staff have to drive to an off-site warehouse. Once records are located, it can be difficult to share records in a secure, FERPA-enabled way. With Parchment, it’s easy to locate files, securely share them with other staff members, and audit activity on files to see who accessed them and when.
With each graduating class, you and your staff have a new cohort of alumni records to store, adding to ever-increasing rows of filing cabinets or even aisles of shelves full of boxes in a warehouse. (We once heard of filing cabinets being moved to staff bathrooms for lack of space!) By moving to Parchment’s digital document storage system, you can decrease or eliminate the need for bulky paper storage, freeing up valuable room.
Relying on paper records leaves your school system vulnerable to irreversible loss from fires, floods, or other unexpected events (pest infestations, anyone?). Parchment’s K-12 records management solutions securely store all alumni and staff data securely online, eliminating the risk of damage or the need for expensive disaster recovery efforts.
Budget concerns weighing down your department? Parchment Award K-12 enables your district to generate revenue on records requests from third-party organizations and more, that can be used toward:
See how much your district could generate in our revenue calculator.
“We are now transferring student educational records with other K-12 districts more consistently, efficiently and most importantly…more securely!”
Prince William County Public Schools
“It is convenient for former students, parents and schools to have access to records at the snap of a finger by having it delivered by email, which most people like. They don’t have to wait for the mail or try to drive to an office to pick them up in person.”
York County School District
“It really streamlined our ability to streamline our transcript process. Support has been fabulous.”
Henrico County School District
Stop fielding phone calls or one off emails for requests of records. Provide a simple, secure, and centralized online process for out-of-state requests so you can get back to focusing on your students.
With the largest network of secure receiving institutions, you and your students can relax knowing the transcript was sent AND received. End-to-end tracking means you know where your records are at every step of the process.
Observe trends in student mobility to inform district-level decision-making around resource allocation, training needs, and graduation rates. Reduce unknown dispositions and truancies on your school or district record.
Are you constantly searching for files, relying on outdated methods like printing, faxing, or unsecured emails just to get the job done? There’s a better way—Parchment streamlines records management for faster, more secure, and hassle-free processing.
Parchment’s suite of K-12 records management and enrollment tools can be used a la carte or as an integrated end-to-end solution and are used by school systems across the state of Virginia.
Improve student services by providing secure, anytime access to authorized users, which will reduce storage needs and improve administrative efficiency.
Securely manage and access K-12 alumni and staff records online with Parchment K-12 Document Management, reducing storage costs and administrative tasks while protecting data from loss and privacy breaches.
Parchment Award Diploma Services empowers learners to confidently embrace their future with digital and print diplomas that support higher education enrollment, career entry, and beyond.
Streamline complicated lotteries and waitlists with Parchment’s online system, which can decrease lottery management and processing time from days to minutes.
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