Centralize K-12 alumni and staff records in one secure, easy-to-use system.
Protect crucial alumni and staff data from catastrophic loss and privacy breaches with online storage and robust security features.
Eliminate the risk of document and data loss from events like fires or floods with our secure online system.
Free up valuable space for more productive use, while ensuring all records are easily accessible when needed.
Ensure data stays secure by managing authorized access to view, organize, and share alumni and staff records.
Scan, upload, retrieve, and share files easily across departments, while saving time and reducing administrative burdens.
CTO and Asst. Director of Schools, Greeneville City Schools
Relying on paper records leaves your school system vulnerable to irreversible loss from fires, floods, or other unexpected events (pest infestations, anyone?). Parchment’s K-12 Document Management securely stores all alumni and staff data securely online, eliminating the risk of damage or the need for expensive disaster recovery efforts.
Only authorized users can access the alumni and staff data stored in K-12 Document Management. Those users will only have access to the data you want them to have, and nothing you don’t, so files aren’t at risk of being accidentally exposed to unauthorized staff. Plus, our real-time audit logs ensure access and activity is tracked, offering full transparency and peace of mind.
With each graduating class, you and your staff have a new cohort of alumni records to store, adding to ever-increasing rows of filing cabinets or even aisles of shelves full of boxes in a warehouse. (We once heard of filing cabinets being moved to staff bathrooms for lack of space!) By moving to Parchment’s digital document storage system, you can decrease or eliminate the need for bulky paper storage, freeing up valuable room for more productive purposes.
Manually searching for records can be a frustrating, time-consuming process, especially if documents aren’t well organized or staff have to drive to an off-site warehouse. Once records are located, it can be difficult to share records in a secure, FERPA-enabled way. With Parchment, it’s easy to locate files, securely share them with other staff members, and audit activity on files to see who accessed them and when.
Need to scan a bunch or documents, add new records to a file, or organize existing records in the system? Not a problem. Our Document Capture feature makes it easy to print lead sheets and scan documents from your local device. Plus, you’ll be able to easily organize new and old documents within a file once uploaded. Have a bigger scanning need? Talk to us about Records Digitization.
At Parchment, we help you transform the student records of today into the credentials of tomorrow. Our suite of enrollment, records, and credential services is built for K-12 school systems and integrates into the largest credentials exchange on the planet.
Our K-12 Document Management solution was built specifically to make it easier for K-12 records management staff to simultaneously secure, access, and organize the critical information they need to do their jobs with efficiency and care.
U.S. schools and districts served
Learners and families served
CTO, The School District of Manatee County
Offer secure, anytime access to authorized users, reducing storage needs, and improving administrative efficiency to improve student services.
Streamline transcript delivery and graduation verification to the largest network of higher education, workforce, and national service receivers.
Efficiently streamline inter-district records requests and securely transfer student records.
Transition paper, microfiche, and other records into secure digital files that support students today and tomorrow.
