Parchment Records Digitization is a comprehensive record scanning and indexing service that transforms your legacy student records into indexed, digital files. Conveniently store, access, and fulfill requests from your Parchment Credential Library, K-12 Document Management, or K-12 Cumulative Folders.
Education organizations trust Parchment
Digitized student records
throughout the process to ensure perfection
There’s no shame if they are, they have to be stored somewhere!
Remote work? No problem. Manage incoming requests for legacy records with ease when you have secure, electronic access to all of your student records. Store files on the user-friendly Parchment platform or not— we provide you digital records after we’ve scanned and indexed them so you can do what’s best for your district now and into the future.
Don’t let the fear of natural disasters wiping out your records keep you up at night. Parchment’s expert team can digitize legacy records of all types, ensuring they’re safe, secure, and easily accessible—even in a crisis. Plus, you’ll have peace of mind with a certificate of destruction, as our FERPA-trained staff securely disposes of the originals.
Get rid of the storage center you’ve been renting and repurpose your overflowing records room. With no storage limits or upcharge on the digital, easily searchable Parchment Credential Library we provide you, your space and budget are yours to put to better use.
Find that record from decades ago, in seconds. Parchment catalogs your newly digitized records by key personal data points and creates a comprehensive learner roster in your credential library to make finding the record you need super simple and super fast.
Betsy Allen
Office Manager at Helena Public Schools, MT
Your only responsibility is to send us your records. We’ll do the rest!
Prepare and ship your physical legacy records, in any format, including microfilm, microfiche, aperture cards, and paper to Parchment.
Next, we scan the records and index key data points including first name, middle, last, date of birth, student ID, last 4 of SSN, and grad year.
Ensuring accuracy is key. We run Quality Assurance (QA) tests 3 times throughout our process, including a review done with you, to affirm the records have been properly indexed and are of high quality.
Receive your newly digitized and indexed files via an SFTP for you to keep. We also give you the chance to store records in Parchment. We’ll create a roster of your learners, so that when new requests come in, you can auto-match based on the indexed data and learner profile, saving you even more time in your search.
Choose what you want to do with your legacy records. We can return them all to you or destroy them. And we don’t just shred your records—we incinerate them and provide you with a certificate of destruction.
Processing center is located in the continental US
90 days or less for project completion
All staff are certified FERPA trained
Quote per record,
not per page
K-12 Schools
Higher Education Institutions
Post-Secondary Learners
Countries
State/System Initiatives
Receivers
GED/HiSET Jurisdictions
Centralize and secure student records while offering secure, anytime access and improving administrative efficiency to improve student services.
Reduce storage costs and administrative burden while protecting alumni and staff data from loss and privacy breaches.
Parchment Award K-12 is your district’s solution for digitizing & streamlining student record management. Automated transcript workflows remove the administrative burden on staff to fulfill requests, reduces the number of student & parent issues, and gives districts one place to manage credentials for students and alumni, while gaining new revenue streams from third party request surcharges.
Parchment Diploma Services empowers learners to confidently embrace their future with digital and print diplomas that support higher education enrollment, career entry, and beyond.
